Comparison
Best wiki for Microsoft Teams in 2026
Microsoft retired the built-in Teams Wiki in 2023. These are the eight strongest replacements, compared on Teams integration, where your content is stored, AI support and price.
Last updated . Pricing verified against vendor pricing pages.
The short answer
The strongest Teams wiki replacements in 2026 are Sprocket Orbit and Perfect Wiki for teams who want a wiki that opens inside Teams, SharePoint with Copilot for organisations who want to use what they already pay for, and Confluence for engineering teams already running Jira. The deciding question for most buyers is whether content has to stay inside your own Microsoft 365 tenant.
What to look for
What makes a good Teams wiki in 2026
AI assistants, SharePoint connectors and data governance rules have all changed what buyers ask for. These are the six criteria that decide most shortlists.
It opens inside Teams
If people have to leave Teams and sign in somewhere else, they stop writing. The wiki needs to be a tab, not a bookmark.
Single sign-on
No second account, no separate password. Your Microsoft identity should be the only credential anyone needs.
You control where content lives
For regulated industries this decides the shortlist. Content held in your own tenant keeps existing permissions, retention and compliance tooling in force.
AI can read and write it
In 2026 the useful question is whether your assistants can author into the wiki, not whether the vendor has bolted a chatbot onto search.
Real structure
Nested pages, links between notes and search that only looks inside the wiki. A flat list of pages stops working at about page fifty.
Your content stays portable
Plain formats like markdown mean you can walk away. Proprietary block formats mean an export project every time you reconsider.
Side by side
Microsoft Teams wiki apps compared
Prices are per user per month unless stated otherwise, taken from each vendor's published pricing in August 2026.
| Tool | Opens in Teams | Content stored | AI | From | Best for |
|---|---|---|---|---|---|
| Sprocket Orbit | Yes, installs from the Teams Store | Your own OneDrive and SharePoint | Copilot, Claude and Codex read and write via MCP | 10 editors free, then $10 | M365 teams who want AI assistants writing into the wiki |
| Perfect Wiki | Yes, built as a Teams app | Vendor hosted | Built-in chatbot, MCP server | From $9 per editor | Teams wanting the longest Teams Store track record |
| SharePoint + Copilot | Partly, opens in a tab | Your own tenant | Copilot reads, cannot author structured pages | Included in M365 | Organisations who want to use what they already pay for |
| Confluence | Connector only | Atlassian cloud | Rovo included | From $5.42 | Engineering teams already running Jira |
| Notion | No | Notion cloud | Notion AI, Business tier only | $20 for AI features | Teams with no M365 data residency constraint |
| Guru | Teams integration | Vendor hosted | AI search and card verification | From $25, 10 seat minimum | Support teams needing verified answer cards |
| Slab | Integration only | Vendor hosted | None | From $6.67 | Teams who value writing experience over AI |
| OneNote | Yes, pin as a tab | Your own tenant | Copilot in OneNote | Included in M365 | Small teams with fewer than 20 documents |
In detail
The eight options, one by one
Sprocket Orbit
Best for M365 teams who want AI assistants writing into the wiki
Orbit is a markdown wiki that installs from the Teams Store and writes every note as a plain markdown file into SharePoint sites and OneDrive folders you nominate. Because the files are yours, existing permissions, retention policies and compliance tooling keep applying, and there is no export step if you ever stop using it. Copilot, Claude and Codex connect over the Model Context Protocol and can search, read and update notes with the same permissions and version history as any team member. Real-time co-authoring, backlinks and a workspace graph are included.
Limitations. Orbit is the newest product on this list, so it has a smaller review footprint than Confluence or Guru. It is Microsoft 365 only, and there is no plan for teams outside the Microsoft ecosystem.
Pricing. First 10 editors free on every tenant with no payment details, and unlimited readers at no cost. Beyond that, $10 per editor per month billed yearly or $15 billed monthly.
Perfect Wiki
Best for teams wanting the longest Teams Store track record
Perfect Wiki has been Teams-native for longer than anyone else on this list, with the largest established customer base in the category. Like Orbit, it charges for editors only and includes unlimited readers. It ships an AI chatbot over your content and released an MCP server in 2026.
Limitations. Content is hosted by the vendor rather than in your tenant, which rules it out for some regulated buyers. The headline $9 rate requires a three year commitment and a five editor minimum, so compare it against monthly pricing elsewhere. The editing experience is dated compared with newer tools.
Pricing. From $9 per editor per month on a three year term, minimum 5 editors. 14 day trial.
SharePoint with Copilot
Best for organisations who want to use what they already pay for
You already own it, it already sits in your tenant, and your IT team already governs it. For published, polished, relatively static content such as policies and handbooks, modern SharePoint pages do a decent job and Copilot can answer questions across them.
Limitations. Modern SharePoint has no page hierarchy, no wiki-style tree navigation and no way to scope search to just your wiki. Everything happens in a browser tab rather than inside Teams. It works as a publishing platform and struggles as a living team wiki. Our guide to building a SharePoint wiki covers how to close those gaps.
Pricing. Included with Microsoft 365. Copilot licences are extra.
Confluence
Best for engineering teams already running Jira
Confluence is the most mature product here by a wide margin. Page hierarchy, permissions, macros and templates are all well developed, and the Jira integration is the reason most teams pick it. Rovo AI is now bundled rather than charged separately, which makes the entry price competitive.
Limitations. The Teams integration is a connector, so Confluence never really feels like part of Teams. Content lives in Atlassian cloud. Non-technical teams often find it heavy, and administration is a job rather than a task.
Pricing. From around $5.42 per user per month with Rovo AI included.
Notion
Best for teams with no M365 data residency constraint
Notion is the benchmark for editing experience and flexibility, and most people comparing wikis are quietly measuring everything else against it. Databases, templates and page design are all excellent.
Limitations. There is no meaningful Teams integration, content lives in Notion's cloud, and AI features require the Business tier at $20 per user. In Microsoft-heavy organisations Notion is frequently blocked by IT before a team ever gets to trial it, which is why so many buyers end up on this page.
Pricing. $20 per user per month for the Business tier that includes AI.
Guru
Best for support teams needing verified answer cards
Guru is built around cards with an owner and a verification date rather than pages, which suits support and sales enablement where an out-of-date answer causes real damage. AI search across connected sources is strong.
Limitations. The card model is a poor fit for long-form documentation. Content is vendor hosted. At $25 per seat with a ten seat floor it is the most expensive option here, and no team pays less than $250 a month.
Pricing. From $25 per seat per month, 10 seat minimum.
Slab
Best for teams who value writing experience over AI
Slab has the cleanest editor of any tool on this list and fast, well-built search. If your priority is that writing feels good and pages look good, it delivers.
Limitations. Slab has deliberately stayed out of AI, which in 2026 puts it behind on the feature every buyer now asks about. The Teams connection is an integration rather than an embedded app, and content is vendor hosted.
Pricing. From $6.67 per user per month billed annually.
OneNote
Best for small teams with fewer than 20 documents
OneNote is free with Microsoft 365, pins directly into a Teams tab, stores content in your tenant and now has Copilot. For meeting notes, drafts and a small team's working documents it is genuinely fine.
Limitations. OneNote has no real search at scale, no page hierarchy beyond sections, no links between notes worth the name and no permissions model for a wiki. Notebooks become unnavigable somewhere around thirty pages. Almost every team on this page has already tried OneNote and moved on.
Pricing. Included with Microsoft 365.
Decision guide
Which one should you choose
You are on Microsoft 365 and want AI to write into the wiki
It is the only option here where Copilot and Claude author notes directly through MCP, and the files stay in your own tenant.
Sprocket Orbit
Most of your company reads and only a handful write
Both charge for editors only and include unlimited free readers, so a large read-only audience costs nothing either way. Decide on storage and editing experience instead.
Sprocket Orbit or Perfect Wiki
IT has blocked every external tool you proposed
Both keep content inside your tenant under existing governance. Orbit installs without an IT approval cycle.
Sprocket Orbit or SharePoint
Your team already lives in Jira
The integration is worth more than any Teams-native advantage the others offer.
Confluence
You need answers verified and owned
Card ownership and verification dates are built into the model rather than bolted on.
Guru
Head to head comparisons
Building on SharePoint rather than in Teams? The SharePoint wiki guide covers that path, and full Sprocket pricing is here.
Sprocket Orbit
A markdown wiki in Teams that your AI can write to
Every note is a plain markdown file in your own OneDrive and SharePoint, so your permissions and compliance tooling keep working and there is nothing to export if you leave. Copilot, Claude and Codex connect through MCP. The first 10 editors are free on every tenant, and readers are always free.
Questions
Microsoft Teams wiki FAQs
What is the best wiki for Microsoft Teams?
For most Microsoft 365 organisations in 2026 the shortlist is Sprocket Orbit and Perfect Wiki. Orbit suits teams who want content stored in their own tenant and AI assistants writing into the wiki through MCP. Perfect Wiki suits teams who want unlimited read-only viewers and accept vendor hosting.
Why was the Microsoft Teams Wiki retired?
Microsoft retired the built-in Teams Wiki in 2023 and pointed customers towards OneNote and SharePoint pages. Neither replacement offers wiki-style page hierarchy or scoped search, which is why a market of third-party Teams wiki apps grew up in its place.
Can I build a wiki using only SharePoint?
You can hold wiki content in SharePoint, but modern site pages have no page hierarchy, no tree navigation and no way to scope search to just the wiki. SharePoint works well as a publishing platform for policies and handbooks, and needs an added layer to behave like a living team wiki.
Which Teams wikis keep content inside our own tenant?
Sprocket Orbit, SharePoint and OneNote store content in your own Microsoft 365 tenant, so existing permissions, retention policies and compliance tooling continue to apply. Perfect Wiki, Confluence, Notion, Guru and Slab all host your content on vendor infrastructure.
Can Copilot write to a Teams wiki?
Copilot can read and summarise content in SharePoint and OneNote, and it cannot author structured wiki pages in either. Sprocket Orbit supports the Model Context Protocol, so Copilot, Claude and Codex can search, read and update notes with the same permissions and version history as a human editor.
How much does a Microsoft Teams wiki cost?
Expect between $5 and $25 per user per month in 2026. Confluence starts around $5.42, Slab from $6.67, Perfect Wiki from $9 per editor on a three year term, Notion $20 for AI features and Guru from $25 with a ten seat minimum. Sprocket Orbit includes 10 free editors with unlimited readers, then $10 per editor per month billed yearly.
Is there a free wiki for Microsoft Teams?
OneNote and SharePoint are included with Microsoft 365 at no extra cost. Sprocket Orbit gives every tenant 10 free editors permanently, with unlimited readers and no payment details required. Most other tools on this list offer a 14 day trial rather than a free tier.
Give your team a wiki that works
Install Sprocket Orbit from the Teams Store with 10 free editors and unlimited readers. No payment details, no IT approval needed to start.