Teams Wiki replacement
Microsoft Teams Wiki replacement options
Microsoft retired the built-in Teams Wiki in 2023 and migrated existing content into OneNote. The official path was OneNote for notes and SharePoint pages for published content. Both are reasonable products, and neither offers page hierarchy, links between pages or search scoped to a wiki, which is what the Teams Wiki was standing in for.
Last updated . Competitor pricing verified against vendor pricing pages.
The short answer
Microsoft's official Teams Wiki replacement is OneNote for notes and SharePoint pages for published content. Neither offers wiki-style page hierarchy or scoped search. Teams that need genuine wiki behaviour inside Teams typically move to Sprocket Orbit or Perfect Wiki, both of which install directly from the Teams Store.
Side by side
Sprocket Orbit and Microsoft's suggested path compared
| Sprocket Orbit | Microsoft's suggested path | |
|---|---|---|
| Opens inside Teams | Yes, as a Teams app | OneNote as a tab, SharePoint in a browser tab |
| Page hierarchy | Nested pages with a navigable tree | Sections and tabs in OneNote, a flat library in SharePoint |
| Links between pages | Backlinks and a workspace graph | Manual links only |
| Scoped search | Scoped to the workspace | Site-wide in SharePoint, degrades at scale in OneNote |
| Where content is stored | Your own OneDrive and SharePoint, as markdown | Your own tenant |
| Cost | Free for 10 editors, unlimited readers, then $10 per editor per month billed yearly | Included with Microsoft 365 |
| AI assistants | Copilot, Claude and Codex read and write notes over MCP | Copilot reads and summarises |
| Setup effort | Install from the Teams Store, pick a storage location | Already there, and needs structuring by hand |
Decision guide
Which one fits your team
Microsoft's path is enough if
- Your wiki content was light and mostly meeting notes
- You publish policies and handbooks rather than maintaining living documentation
- Nobody is complaining that they cannot find things
- You would rather not add a product to the tenant
Look at a Teams wiki app if
- Your migrated OneNote content has become unnavigable
- People will not leave Teams to write, so content goes stale
- You need nested structure and links between related pages
- You want AI assistants writing into the wiki under your existing permissions
Questions
Frequently asked
When was the Microsoft Teams Wiki retired?
Microsoft retired the built-in Teams Wiki in 2023. Existing wiki content was migrated into OneNote notebooks, and the option to add a new Wiki tab was removed from Teams.
What did Microsoft replace Teams Wiki with?
Microsoft pointed customers towards OneNote for team notes and SharePoint pages for published content. Neither offers wiki-style page hierarchy, links between pages or search scoped to a wiki, which is why a market of third-party Teams wiki apps grew up in their place.
What is the best Teams Wiki replacement?
For most Microsoft 365 organisations the shortlist is Sprocket Orbit and Perfect Wiki, both of which install directly from the Teams Store. Orbit stores content in your own tenant as markdown files, and Perfect Wiki includes unlimited read-only viewers. SharePoint with Copilot remains a reasonable option for static published content.
Where did my Teams Wiki content go?
Microsoft migrated existing Teams Wiki content into a OneNote notebook stored in the SharePoint site behind the team. If the notebook is now unwieldy, most teams move content across section by section and take the opportunity to reorganise it.
Other comparisons
Start with the full roundup of Teams wiki apps if you are still shortlisting.
Try Sprocket Orbit free
Install from the Teams Store with 10 free editors and unlimited readers. No payment details, no IT approval needed to start.