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Convert Word Document

note

Configurations in this section can only be performed with advanced permissions. Ensure that you have full permissions to the site.

Summary​

Convert Word Document feature empowers both site administrators and users to effortlessly convert their Word documents into site pages or PDF format. This functionality can be accessed by navigating to the document library and selecting the desired Word document files. Once documents are selected, a Convert Document ( ) command button will appear in the toolbar section.

When the Convert Document command button is clicked, a slide modal will open from the side of the screen, presenting options to choose the desired conversion format, site page or PDF. You can then make your selection and initiate the conversion process within this slide modal.

Document Converter

Features:​

  1. Word Document conversion to PDF
  2. Word Document conversion to Page
note

To enable the Document to Page and PDF Conversion feature, navigate to the Sprocket Knowledge Hub section in Sprocket settings.

How to convert word document​

Perform the following procedure to convert word document:

DocumentOptions

Using the Command Bar:​

  1. Select the Word document file from the document library.

  2. Click the Convert Document ( ) command button located in the toolbar section to open the converter modal.

Using the context menu:​

  1. Right-click on the Word document file.

  2. Choose the Convert Document ( ) command button to open the converter modal.

Follow these steps to complete the conversion process:​

ConverterPopUp

  1. Enable the desired conversion format by selecting either Convert to Page, Convert to PDF, or both options.

    note

    If both options are enabled, a link to the PDF file will be automatically added to the KHPDF field in the Page details, allowing users to download the converted page as a PDF. For more information about the KHPDF field, refer to Advanced Features of the Knowledge Hub.

  2. If Convert to Page is enabled, select the desired page template from the dropdown menu to convert the document to.

    note

    By default, the Blank page template is used. Pre-configured templates are sourced from the templates folder within the Site pages library.

    tip

    If a page with the same name already exists, newly converted page will override the existing one. A warning message will be displayed in such cases.

  3. If Convert to PDF is enabled, choose the destination folder from the dropdown menu where you want to store the converted PDF file.

    tip

    If a PDF with the same name already exists, it will be replaced by the newly converted PDF file.

  4. Click the Convert Document button located in the bottom right corner to initiate the conversion process.

Settings​

You can configure the conversion process with the following options:

ConfigurationDescription
Convert to PageEnable to convert Microsoft Word documents into SharePoint pages.
TemplateSelect the page template that will be applied to the generated content.
Convert to PDFEnable to convert Microsoft Word documents into PDF format.
PDF destinationSpecify the target library or folder where converted PDF files will be stored.
Publish on ConvertEnable to automatically publish pages immediately after conversion. When disabled, pages will be saved as drafts for review before publishing.