Guide

How to Add a BPMN Process Diagram to SharePoint

14 June 2026·4 min read

Every organisation runs on processes — how an invoice gets approved, how a new starter is onboarded, how a support ticket escalates. The problem is that those processes usually live in someone's head, a stale Visio file, or a PDF nobody can find. SharePoint is where your team already works, so it's the natural place for those workflows to live too.

This guide shows you how to add a proper BPMN process diagram directly to a SharePoint page using the Process web part by Sprocket 365 — no external diagramming tool, no screenshots pasted into a page that go out of date the moment something changes.

What is BPMN, and why put it in SharePoint?

Business Process Model and Notation (BPMN) is a globally recognised standard for documenting business processes. It gives you a shared visual language — tasks, gateways, events, and flows — so that everyone from the front line to the executive team reads a process the same way.

The Process web part brings BPMN editing directly into SharePoint. Instead of maintaining diagrams in a separate system and linking out to them, staff can view essential business workflows right alongside the policies, documents, and team pages they already use. Because the diagram lives on the page, it stays in context and stays current.

Key features of the Process web part

  • BPMN diagram creation: design and customise process diagrams using an intuitive, built-in editor.
  • Seamless integration: the editor is embedded within SharePoint, so diagrams sit alongside your other collaborative content.
  • File export options: download any diagram in BPMN or SVG format for sharing or use in other systems.

How to add a process diagram, step by step

Step 1: Edit the page

Navigate to the SharePoint page where you want the diagram to appear and switch the page into edit mode.

Step 2: Add the Process web part

Add a new section, then click the circled + to add a web part. Type “process” into the search box and select the Process web part when it appears.

Step 3: Configure the web part properties

Click the edit pencil to open the properties pane on the right. From here you can:

  • Show or hide the web part title.
  • Display the web part inside a panel.
  • Set the web part height to suit the size of your diagram.

Step 4: Build your diagram

Click Edit Process to open the BPMN editor. Use the toolbar to add tasks, gateways, and connectors and construct your process flow, with zoom and undo on hand as you work. When the diagram looks right, click the close button to save your changes.

Step 5: Republish the page

Once the web part is configured and your diagram is in place, hit Republish to make it live for your audience.

A few tips

Keep each diagram focused on a single process — if a workflow is getting unwieldy, it's usually a sign it should be split into linked sub-processes on their own pages. And because you can export to BPMN or SVG at any time, the Process web part doubles as a lightweight source of truth you can hand to other teams or tools without re-drawing anything.

Try it for free

The Process web part is one of 40+ web parts included with Sprocket Studio. Start a 14-day free trial from the Microsoft AppSource and turn your SharePoint pages into living, visual documentation of how your organisation actually works.

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